Coastal Content Agency
47 automations·Marketing Agency·Audited Mar 25, 2026
Automation health
Something is badly broken.
7 findings are blocking healthy operation.
Issues grouped by detector
7 open · across 7 automationsZombie automations
· 1 affectedActive but never executed. Trigger is likely misconfigured, or the scenario is no longer needed.
HubSpot → Salesforce Contact Sync
This scenario was created during your CRM migration 8 months ago and is still active, consuming ~30 operations/month. The migration is complete — these operations are wasted.
RecommendationTurn off this scenario. The migration is done and the sync is no longer needed. This will free up ~30 operations/month from your quota.
Silent failure
· 3 affectedPreviously active automations that have stopped executing. Trigger likely broken.
New Client → Slack + Asana + Google Drive
New clients are not being onboarded automatically. Your team has been manually creating folders, Slack channels, and Asana projects for the last 3 days — missing SLA windows and burning 2+ hours per new client.
RecommendationCheck the webhook trigger URL — it likely expired after your Make.com plan renewal. Reconnect the trigger and test with a sample payload.
Monthly Invoice → QuickBooks + Email Client
Zero invoices have been generated or sent in the last 19 days. At your average of 12 invoices/month ($4,200 average), this represents ~$50,000 in unbilled work that clients may dispute if invoiced late.
RecommendationThe QuickBooks OAuth token expired. Re-authenticate in Make.com's connection settings, then manually trigger the missed invoices from your billing spreadsheet.
Content Calendar → Buffer → LinkedIn + Twitter
Your content calendar shows 34 posts scheduled over the last 2 weeks, but Buffer received 0. Clients paying for social media management have had zero posts published — potential contract violations.
RecommendationBuffer's API changed their rate limit headers. Update the scenario to use Buffer's v2 endpoint, or switch to the native Buffer module in Make.com which handles this automatically.
High error rate
· 1 affectedMore than 30% of the last 24 hours' runs failed. Data may be lost or actions incomplete.
Weekly Report → Format → Email Client
41% of weekly report emails are being sent with 'Hello ,' instead of 'Hello [Client Name],' — the name field mapping is producing empty strings. Clients notice and it looks unprofessional.
RecommendationThe Google Sheets column for client names was shifted by one column during a recent sheet restructure. Update the field mapping in the Router module to reference column C instead of column B.
Other findings
· 2 affectedAccount-wide
You've used 78% of your monthly Make.com operations allocation with 9 days remaining. At current burn rate, you'll hit the limit in 4 days — all scenarios will pause until the billing cycle resets.
RecommendationReview your highest-volume scenarios (content scheduling runs ~200 operations/day). Consider upgrading your plan or optimizing the content batch scenario to process multiple items per operation.
New Lead → Slack #leads + Email + SMS
Your team gets the same new lead notification via Slack, email, AND SMS — all from separate scenarios. This creates notification fatigue and wastes 3x the operations. No business risk, but inefficient.
RecommendationConsolidate into a single multi-step scenario that sends to Slack (primary) and email (backup). Remove the SMS scenario unless your team specifically needs mobile alerts.